LIPA | Request for Proposals

Request for Proposals: Automated Metering and Smart Grid Technical and Consulting Services

October 28, 2009
Questions and Answers

October 13, 2009
The Long Island Power Authority (“Authority”) hereby solicits proposals from experienced firms and individuals (hereinafter referred to as “firms”) in response to this Request for Proposals (“RFP”) to provide as-needed Automated Metering and Smart Grid Technical and Consulting Services to the Authority and its subsidiary, LIPA (collectively referred to as “LIPA”).

Proposers with expertise and specialized experience in electric power specific information technology areas, such as AMI and Smart Grid Retail Services (including smart metering, flexible pricing and billing, on-site energy management, energy efficiency, demand and peak load management, innovative technologies such as Plug-in Hybrid and/or Electric Vehicles, photovoltaic, wind and other distributed generation technologies), Smart Grid System Operation Services (including hardware and software infrastructure development, programming, installation, project management, operation and maintenance of systems for retail services, system and assets condition and performance monitoring, and advanced system control and operation using standards-based solutions and open system infrastructure for data integration, communication systems, data analysis and process automation) may submit proposals to provide consulting services for some, all or portions of the categories of services defined in Section IV. Scope of Services, of this RFP. LIPA may select one or more firms to provide some, all or portions of the requested services.

RFP Downloads

Calendar of Events The schedule of key dates in this RFP is as follows:
	RFP Issuance	October 13, 2009
	Deadline for Submission of Questions	October 26, 2009
	Notice of Intent to Submit Response	October 30, 2009
	Proposals Due Date	November 6, 2009 by 3:00PM
	Interviews (if desired)	Dates to be Determined

Questions

Any questions regarding this RFP should be submitted in writing and faxed to Mr. William Funk, Contract Specialist at (516) 719-9812 on or before October 26, 2009. Responses to any questions received will be posted on LIPA’s Web site at www.lipower.org as they are received. No other communication of questions and answers will be made.

Notice of Intent

Firms interested in submitting a proposal in response to this RFP should fax a Notice of Intent to Propose to the attention of Mr. Michael Hervey, Senior Vice President of Operations at (516) 719-9818 on or before October 30, 2009. Such notice should contain the Proposer’s name, address, phone number, e-mail address, contact person, and the scope(s) of services that will be proposed. Submission of a Notice of Intent is not a pre-requisite for submitting a proposal.

Submission of Proposals

Six (6) copies of your proposal and a CD ROM of your proposal in either Microsoft Word or PDF format are due no later than 3:00 p.m. on November 6 , 2009, in a sealed package or packages. LIPA will not consider proposals received after this deadline. All proposals should be delivered to:

Long Island Power Authority
333 Earle Ovington Boulevard, Suite 403
Uniondale, NY 11553
Attention: Michael Hervey, Senior Vice President of Operations

Proposals received after the Proposal Due Date will not be considered, nor will faxed or e-mailed proposals, whenever received. Failure to submit a proposal on time will not be waived by LIPA under any circumstances (e.g., traffic conditions, mail or courier failure, etc.).

LIPA may conduct interviews of those proposers found to be the most qualified to provide the required services. If interviews are conducted, the Proposers selected for an interview will be notified in advance of the interview date(s).

Contract Period

The term of the contract will be for a period of five (5) years. LIPA at any time, in its sole discretion, may terminate the contract, or postpone or delay all or any part of the contract, upon written notice.

Contact Information

Other than as provide for in this RFP, any contact with LIPA Board members, staff or LIPA consultants during the pendency of this RFP may be grounds for disqualification from the RFP process.

Pursuant to State Finance Law sections 139-j and 139-k, this RFP includes and imposes certain restrictions on communications between the Authority and Proposers during the procurement process. A Proposer is restricted from making contacts (i.e., an oral, written or electronic communications which a reasonable person would infer as an attempt to influence the award, denial, or amendment of a contract) from issuance of the RFP through final award and approval of the resulting Procurement Contract by the Authority and the Office of the State Comptroller (“restricted period”) to any Authority staff or Trustee (or consultants) other than as designated herein, unless it is a contact that is included among certain statutory exemptions as set forth in State Finance Law sections 139-j(3) (a). The Authority’s designated staff for this RFP, as of the date hereof, is Michael Hervey, Senior Vice President of Operations, (516) 719-9862; Predrag Vujovic, Director of Transmission & Distribution Planning; Michael Standridge, Director of Corporate Contracts and Procurement, (516) 719-8620; and William Funk, Contract Specialist, (516) 719-9235 Please use Mr. Funk as the primary point of contact. Authority staff and Trustees (and consultants) are also required to obtain certain information when contacted during the restricted period and make a determination of the responsibility of the Proposer pursuant to statutory provisions. A finding of non-responsibility for certain impermissible contacts will preclude the award of a contract, and in the event of two such findings within a 4 year period, the Proposer is debarred from obtaining governmental Procurement Contracts. Further information about these requirements can be found in the Authority’s Guidelines Regarding Procurement Lobbying which is posted on the Authority’s web site for this RFP.

LIPA will not provide reimbursement for any costs or expenses incurred in connection with this RFP, including the costs of preparing and submitting a response, providing any additional information or attending an interview. All material that is submitted in response to this RFP will become the sole property of LIPA. LIPA expressly reserves the right to utilize any and all ideas submitted in the proposals received unless covered by legal patent or proprietary rights which must be clearly noted in the proposal submitted in response to the RFP. See also RFP Section V.C.2.