LIPA | About The Long Island Power Authority

Answers to Questions Received

1. Regarding proposers consolidated balance sheet and income statement for the past three years will the audited statements for proposer’s parent organization be sufficient or do you want the financials for the Long Island office as well?

A. The audited financial statement from the proposer’s parent organization is sufficient.

2. Will the Long Island Power Authority sign a Confidentiality Agreement for disclosure of proposer’s financial statements?

A. Proposers are directed to RFP section VI Proposal Requirements, Other, number 3, which states:

Proposers shall indicate in their proposals what information, if any, is proprietary and confidential. Proposers are hereby advised that the Authority is subject to the New York State Freedom of Information Law (“FOIL”). Material marked “Confidential and Proprietary” will be treated as such to the extent consistent with the obligations under FOIL, other applicable law, regulation or legal process, and will not be disclosed by the Authority except as necessary for the evaluation of proposals.

The Long Island Power Authority believes that the above satisfies any confidentiality concern that a proposer may have. The Authority will not enter a confidentiality agreement.

3. Can we review the executed lease and any amendments and all exhibits?
Can we review the last invoice showing all escalations?

A. This question seeks information that is not relevant for the purpose of submitting a responsive proposal. The Authority expects to review and discuss this information with the successful proposer as part of the scope of services to be provided under the contract awarded.

4. What locations will the Long Island Power Authority consider?
What other locations would the Long Island Power Authority consider?

A. In addition to the information provided in the RFP regarding location (see RFP section IV Scope of Services), this question seeks information that is not relevant for the purpose of submitting a responsive proposal. The Authority expects to review and discuss this information with the successful proposer as part of the scope of services to be provided under the contract awarded.

5. Is the current space configuration satisfactory and if not, what changes are desired?

6. How many employees occupy the current space?

A. Approximately 100.

7. Will there be more or less employees over the next 3-5 years?

A. Proposers should assume that the Authority’s staffing levels remain the same for the next few years.

8. Is the Long Island Power Authority happy or not with the current Landlord?
Have there been any conversations with the Landlord? If so, please describe in general terms?

A. This question seeks information that is not relevant for the purpose of submitting a responsive proposal. LIPA expects to review and discuss this information with the successful proposer as part of the scope of services to be provided under the contract awarded.

9. What are the goals of the Long Island Power Authority?
What kind of image is the Long Island Power Authority seeking?

A. The goals of the Authority are as stated in the Request for Proposals. The Authority desires to maintain its professional stature and image.

10. How did the Long Island Power Authority wind up on two floors?

A. This question seeks information that is not relevant for the purpose of submitting a responsive proposal.

11. How many firms will be interviewed and when?

A. The number of firms interviewed will be determined according to the evaluation process as stated in RFP sections I and VII.

12. Who is on the Selections Committee?

A. This question seeks information that is not relevant for the purpose of submitting a responsive proposal.

13. Has the Long Island Power Authority retained an architect?

A. The Authority has not retained an architect in connection with this Request for Proposals.

14. What does the Long Island Power Authority consider a conflict?

A. Under Article VI. Proposal Requirements, General Information, number 13, proposers are required to identify any potential conflict of interest that their firm might have in providing services to the Authority. Number 13 a. requests that the proposer detail the actual or potential conflict of interest and how the proposer would resolve such conflict. Number 13 b. request that the proposer’s firm represents any party that is or may be adverse to the Authority.

15. Is Keyspan/National Grid considered a subsidiary of the Long Island Power Authority?

A. No. Keyspan/National Grid provides management and other related services to the Authority pursuant to three principle agreements which can be found on the Authority’s website.

16. Are the cover page and table of contents considered part of the 20 permitted pages?

A. The cover page and the table of contents are not considered part of the 20 pages.

17. Can we supply brochures, market reports, etc, in addition to our 20 page response?

A. No.

18. We understand that our response must be limited to 20 pages in 12 point font. We generally reiterate the RFP questions to aid in the proposal review, however, the questions; themselves are 3 pages in length. Would LIPA consider increasing the limit or should we just remove the questions for our content?

A. The Authority will not increase the page limit.

19. What is the current rental rate at the premises?

20. Can you please provide a copy of the floor plan with existing layout?

21. Does LIPA have a current relationship with any Real Estate Services firm?

A. LIPA does not have any Real Estate Services firm currently performing these services.

22. Please provide a copy of your current lease.
Does LIPA have any renewal, extension, or purchase options in its current lease?
Does LIPA have any restoration clause in its lease?
How does LIPA finance improvements above its Landlord’s contribution?

23. Does LIPA own any real estate, i.e. vacant land to build or sell?

24. What is LIPA currently paying, as escalated and does LIPA have a mandated rent budget?

A. The Authority pays market based rent at its current location, which is budgeted annually.

25. Does LIPA need to be in or prefer to be in a “Green” building?

A. The Authority seeks to comply with Executive Order 111, as referenced in Article IV Scope of Services, number 5.

26. Where do LIPA’s employees live?
Do LIPA employees need access to rail trips into Manhattan?
Does LIPA have and special need, ie extra power, raised floors, roof rights, signage, etc.

27. Who is on LIPA’s Selections Committee? Are there any outside directors or just LIPA employees?